How to apply
Direct Link to the Application Forms:
IN PERSON - VALID PICTURE ID IS REQUIRED
Effective August 5th, 2013, you have two options to obtain your certificate when applying in person:
- Have the certificate be mailed to you or;
- Submit your application before 11:00 AM and pick up the certificate after 2:00 PM of the same day.
You may walk into our Customer Service counter area at 1947 Center Street, 1st floor between the hours of 8:30 AM and 4:00 PM, Monday through Thursday, except holidays.
Arriving at Customer Service lobby, please get a number, then fill out an application form that is available at the “Vital Records Form Rack" in the lobby area (you can also download the application form by clicking here)
Make sure you select the method of delivery you wish, otherwise we will assume your document is to be mailed to you.
Applications submitted before 11:00 AM, will be processed the same day and your certificate will be ready for pick up from 2:00 pm to 4:00 pm the same day. Please note: Your certificate will be kept by staff at the front counter for 2 business days for you to pickup during business hours. If you don’t come back to pick up your certificate during that time, it will be mailed to you.
If you submit your application in person after 11:00 AM or select “Mail” as method of pickup/delivery, your certificate will be mailed to you the next business day (Note!!! It may take up to 3 weeks for the mail to get to you. If you don't receive your document within 3 weeks, please contact us - NO CLAIMS OF LOST MAIL WILL BE ACCEPTED BEFORE THE 3 WEEKS PERIOD). Please be sure to clearly print the return address in the application form. Payments may be made with cash, money order, personal check and debit or credit card. For directions, please call (510) 981-5320. Our office is located at:
City of Berkeley Vital Records
1947 Center Street, 1st Floor
Berkeley, CA 94704
TEL: (510) 981-5139 or (510) 981-5320
FAX: (510) 981-5315
Send the application form with a notarized sworn statement (*) with your check or money order made payable to City of Berkeley. Indicate the number of copies you want. Your request will be processed within 4-6 weeks from receipt. Please include your current and correct return address. We cannot be responsible for returned mail. You have up to three (3) months to follow-up on your request. Send the information to our office address (City of Berkeley - Vital Statistics Unit, 1947 Center Street, Berkeley, CA 94704) or FAX (510) 981-5315.
(*) The Notarized Sworn Statement is only required if you are requesting Certified Copies of Birth or Death Records. There is no need of notarization if you are requesting Still Birth or Fetal Death Record.
NOTE: Out of country payments must be made in U.S. dollars.
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The City of Berkeley Vital Statistics Office does not accept credit cards for online orders; however, for your convenience, you can process online requests through an independent third party company that we have partnered with to provide you this service: VitalChek Network, Inc.
VitalChek can be reached either through its website, www.vitalchek.com or phone number 1800-669-8312. An additional fee (US$ 7.00) is charged by VitalChek for using this service, and all major credit cards are accepted, including American Express®, Discover®, MasterCard® or Visa®.
To request a copy of Birth or Death certificate by internet, please go to VitalChek.com. All orders received will be processed for shipping within 7-10 business days. Express delivery fee is $27.00 (subject to change by overnight carrier). International and Saturday deliveries may be arranged for an additional fee. The Express delivery carrier will not deliver to a P.O. Box address.
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