FY 2013-2014 REGISTRATION INFORMATION
ANNUAL REGISTRATION FEES ARE DUE MONDAY, JULY 1, 2013.
At its meeting on Monday, May 13, 2013, the Rent
Stabilization Board approved Resolution 13-2 establishing an unchanged
2013/2014 annual registration fee of $194 per unit and approving
guidelines for the 2013/2014 fiscal year operating budget. Please
contact the Rent Stabilization Board at 510-981-7368 (981-RENT) for more information.
TABLE OF CONTENTS
MAY 24, 2013 LETTER TO PROPERTY OWNERS
Important Reminder - Over the past few years, we’ve
attempted to increase our ability to communicate with owners via e-mail.
It is cheaper, quicker and a clearer form of communication. In the
winter we hope to be able to allow owners that have provided valid
e-mail addresses to be able to pay bills and transact business online.
If you have not already done so, please provide your e-mail address and
phone number on the enclosed Unit Status Form.
May 24, 2013
Dear Property Owner:
Enclosed is the 2013/14 registration material for Berkeley
residential rental units. This material includes a billing statement,
fact sheet, return envelope, and a Unit Status Form with instructions.
The annual registration fee remains unchanged at $194 for each unit covered by the Rent Stabilization Ordinance. For units where the tenancy commenced prior to January 1, 1999,
the Board has once again authorized a direct pass-through of a portion
of the registration fees under certain conditions and with proper notice
(please see the reverse side of this letter).
Registration fees are due no later than Monday, July 1, 2013. The Rent Stabilization Ordinance requires that payments not received in the Rent Board Office or postmarked by the due date will be assessed a 100% penalty.
Please return the bottom half of the billing statement with your
payment in the enclosed return envelope on or before July 1st. In an
effort to accommodate all property owners, our offices will remain open
until 6:30 p.m. on Monday, July 1, 2013.
The billing statement is based on the most recent information
provided to our office. Please review the enclosed Unit Status Form
carefully. If any information on this form is incorrect, cross it out
and write the correct information directly on the form. Please see the
sample on the reverse side of the Registration Fact Sheet. The Unit
Status Form has a space to provide your e-mail and phone number. This
information is voluntary, but I encourage you to provide it as it may
allow us to contact you earlier regarding important Rent Board
If a prior year’s fee or late penalty appears on your statement, it
is important to resolve this account immediately. An outstanding
balance may adversely affect your eligibility to impose Annual General
Adjustment increases or to effectuate an eviction for any unit on the
property and may result in a collection action.
You may pay by check, cash or charge registration fees to your
MASTERCARD or VISA by fully completing the credit card section of the
billing statement. If you pay by credit card, you must provide your
daytime telephone number, the V-Code (the last three numbers on the
signature line on the back of your credit card) and credit card billing
address zip code. If you do not provide the V-Code or any of
the other required credit card information by the due date, your payment
may be late and may subject you to a 100% penalty.
If you have any questions concerning the enclosed bill, please call our Registration Unit at 981-7368.
REGISTRATION FACT SHEET
Our office hours are 9:00 a.m. to 4:45 p.m. on
Mondays, Tuesdays, Thursdays and Fridays, and noon to 6:30 p.m. on
Wednesdays. As a service to property owners, we will also remain open
until 6:30 p.m. on Monday, July 1st to receive registration payments. Envelopes postmarked by July 1st that contain the correct registration fee will be considered timely.
The vast majority of residential rental units in
Berkeley are subject to an annual registration fee. The “vacancy
decontrol” law has no effect on this long-standing registration
requirement for virtually all residential rental properties. Units
that are advertised or otherwise available for rent, even though they
are not yet rented, are required to register by July 1st this year.
- For each new tenancy started on or after 1/1/96, landlords must file
a Vacancy Registration form. The new rent level and, for tenancies
started on or after 1/1/99, the housing services reported by the
landlord are entered into the Rent Board database. A property is not
properly registered if required Vacancy Registration forms are not
filed. If you have a current tenancy that has not yet been reported, you must file a Vacancy Registration form
within 15 days of the date it is rented even if there is no change in
the rent charged. You may pick up a blank form in our office or
download one from our Web site at www.cityofberkeley.info/rent.
- Properties not in full compliance with registration requirements for
all units are not eligible to implement any rent ceiling increases for any unit on the property. Non-compliance may also be used as a defense in an eviction action.
- If you pay by credit card, you must include your daytime phone
number, the credit card V-Code and credit card billing address zip
code. Please see cover letter for further information. Failure to
include the V-Code or any other required information may subject you to
penalties for delays.
Instructions to Pass Through Increased Registration Fees to Tenancies Commenced Prior to 1/1/99
Pursuant to Rent Stabilization Board Resolution 13-03,
after landlords have paid the 2013-2014 Registration Fee, they may pass
through a portion of this year’s fee to their tenants in the form of a
$4.00 per month rent increase for 12 consecutive months only for tenancies that commenced prior to January 1, 1999. The $4.00 increase does not
become part of the permanent rent ceiling for purposes of calculating
next year’s Annual General Adjustment. The $4.00 rent increase allowed
by Resolution 13-03 is not automatic, and landlords will only be
eligible to pass it through to their tenants after they have paid the
2013-2014 Registration Fee as well as all outstanding fees and penalties
and have given their tenants at least thirty (30) days’ prior written
notice of the increase. (A sample notice containing all necessary
information is included below.) If landlords have already been
taking a pass-through pursuant to prior Board resolutions, additional
rules may apply (for example, the sum of all pass-throughs cannot exceed
$4.00 per month at any time), and they should contact our office for
further advice. Additionally, landlords must serve notice to
initiate the increase allowed by Resolution 13-03 on or before December
1, 2013, in order to receive their full pass-through. For simplicity and
ease of tracking, we recommend that landlords begin taking this
pass-through in January 2014 along with their Annual General Adjustment
for the year. Unless subsequently extended by the Rent Board, the rent
increase authorized by Resolution 13-03 must be terminated and the rent
reduced by $4.00 twelve months after it is imposed or December 31, 2014,
whichever is earlier. Finally, landlords must send a copy of the notice to pass through charges permitted by Resolution 13-03 to the Rent Board.
Sample Thirty-Day Notice of Rent Increase
(For tenancies that started prior to 1/1/99)
(tenant(s) in possession)
___________________________________________________, Berkeley _________
(address, unit number) (ZIP code)
Pursuant to Berkeley Rent Stabilization Board Resolution
13-03, adopted on May 13, 2013, you are hereby notified that thirty
days after serving you with this notice the monthly rent for the
premises you now occupy will be increased for the next twelve months.
The present rent on your unit is $____________________ per month.
Your rent will increase by $4.00 pursuant to Rent Board Resolution 13-03.
Your new rent will be $_____________ per month beginning
___________________. (This date must be at least 30 days after service
of the Notice of Rent Increase.) This increase is temporary – it will
only be collected for the next 12 months – and is not included in the
unit’s permanent rent ceiling.
The undersigned hereby verifies that the 2013-2014 City
of Berkeley Rent Stabilization Board registration fees, as well as all
past fees and penalties, for this property were paid in full prior to
service of this notice and a copy of this notice has been sent to the
Berkeley Rent Stabilization Board.
Advice concerning this Notice and the rental history of
the unit is available from the Rent Stabilization Board Public
Information Unit, 2125 Milvia Street, Berkeley, CA 94704, 9:00 a.m. -
4:45 p.m., Monday, Tuesday, Thursday and Friday and 12:00 p.m. - 6:30
p.m. on Wednesday, (510) 981-7368.